Job Description

Admin & Logistics Officer Job in Sudan NGO

Company: SAHARI Organization for Development
Location: Sudan – Dongola
Job Type: Full Time
Department: Operations / Administration & Logistics
Vacancy No.: 3
Grade Level: Grade 4
Reports To: Operation Manager
No. of Positions: 1
Contract Duration: One Year
Application Deadline: 04 Dec 2026

Job Overview

SAHARI Organization for Development is seeking a highly organized and experienced Admin & Logistics Officer to oversee logistics coordination, procurement management, warehousing, transportation, administration, and HR support functions. This role is ideal for candidates with experience in NGO logistics, humanitarian supply chain management, procurement, fleet coordination, inventory control, office administration, HR support, warehouse management, and operational planning.

The successful candidate will play a key role in ensuring efficient logistics systems, stock monitoring, procurement procedures, personnel administration, and organizational operational support in a humanitarian and development-focused environment.

Candidates searching for Admin Officer jobs in Sudan, logistics officer jobs, NGO jobs, humanitarian logistics careers, procurement officer jobs, warehouse supervisor vacancies, supply chain jobs, operations officer jobs, HR administration jobs, and nonprofit sector careers are encouraged to apply.

Professionals looking for updated humanitarian and NGO vacancies in Sudan can also explore opportunities through logistics officer jobs in Sudan for current job openings.

About the Organization

SAHARI Organization for Development is committed to humanitarian response, community development, operational support, and sustainable development initiatives across Sudan. The organization works to strengthen humanitarian logistics systems, operational effectiveness, and community support programs.

Working with SAHARI offers professionals the opportunity to contribute to meaningful humanitarian projects while building expertise in logistics management, NGO administration, procurement systems, HR coordination, and operational leadership.

Key Responsibilities

Logistics & Supply Chain Management

The Admin & Logistics Officer will:

• Conduct a comprehensive logistics needs assessment to establish humanitarian logistics systems.
• Coordinate procurement, storage, transportation, and distribution of supplies.
• Arrange receipt, handling, and safe storage of materials and organizational assets.
• Organize transportation and delivery schedules for operational supplies.
• Maintain stock records and monitor inventory movement.
• Ensure efficient warehouse operations and storage management.
• Coordinate freight forwarding services including:
  • Delivery methods
  • Quotations
  • Documentation
  • Vendor negotiations

Procurement & Inventory Management

Responsibilities include:

• Supporting procurement planning and vendor coordination.
• Managing logistics deployment kits and operational equipment.
• Monitoring asset tracking and stock accountability systems.
• Supporting procurement compliance and cost-effective purchasing.
• Ensuring contracts, leases, and logistics agreements are updated.

Professionals interested in similar procurement jobs, warehouse management careers, NGO operations jobs, supply chain vacancies, and humanitarian aid opportunities may also browse logistics officer jobs in Tanzania for regional career opportunities.

Human Resources (HR) Administration

The selected candidate will:

• Ensure all employees have valid contracts and updated job descriptions.
• Maintain accurate and compliant HR files.
• Provide administrative support for staff HR queries.
• Manage employment documentation and personnel records.
• Ensure HR practices comply with organizational and legal standards.

Office Administration & Operational Support

Key duties include:

• Providing daily administrative support to the Area Manager.
• Supporting the Executive Director in monitoring business and operational performance.
• Assisting in policy implementation and procedural roll-outs.
• Supporting organizational systems and documentation management.
• Coordinating internal communication and office logistics.

Training & Capacity Building

The role also includes:

• Delivering logistics and procurement training to project staff.
• Supporting internal capacity building initiatives.
• Recording lessons learned to improve operational efficiency.
• Assisting teams in strengthening logistics procedures and compliance standards.

Job Description & Daily Duties

The Admin & Logistics Officer will be responsible for:

• NGO logistics coordination and procurement management
• Stock control and warehouse supervision
• Fleet coordination and transportation planning
• Human resources administration and documentation
• Inventory tracking and reporting
• Office operations and executive support
• Supplier communication and procurement negotiations
• Logistics reporting and operational planning
• Policy implementation and organizational support

Education Requirements

Applicants should possess:

• Bachelor of Science (BSc) Degree or equivalent in:
  • Logistics
  • Supply Chain Management
  • Business Administration
  • Procurement
  • Operations Management
  • Related field

Alternative Qualification:
Relevant work experience combined with a certification in humanitarian logistics will also be considered.

Experience Requirements

The ideal candidate should have:

• Minimum of 3 years of experience in:
  • Logistics operations
  • NGO administration
  • Procurement coordination
  • Supply chain management
  • Humanitarian field operations
• Experience working with NGOs or humanitarian organizations.
• Proven experience managing remote teams and multiple office operations.

Required Skills & Competencies

Successful candidates should demonstrate:

• Strong analytical and problem-solving abilities
• Excellent organizational and time management skills
• Strong communication and reporting skills
• IT proficiency and administration skills
• High professionalism, initiative, and flexibility
• Experience with QuickBooks (advantageous)
• Knowledge of procurement and logistics compliance systems
• Strong coordination and stakeholder management skills

Candidates searching for administrative officer jobs, NGO finance support roles, logistics coordinator careers, operations assistant jobs, procurement manager positions, nonprofit administration jobs, and HR officer opportunities may also explore regional vacancies at logistics officer jobs in Ghana for additional opportunities.

Language Requirements

Applicants must demonstrate:

• Advanced English proficiency (written and spoken)

Additional local language skills may be considered an advantage.

Salary & Benefits

Salary: Competitive and based on qualifications, NGO experience, and operational expertise.

Additional benefits may include:

• NGO professional development opportunities
• Humanitarian logistics training
• Operational leadership exposure
• Career growth in nonprofit and humanitarian sectors
• Workplace mentoring and capacity-building programs

Training & Professional Development

The selected candidate may receive training in:

• Humanitarian logistics systems
• Procurement & supply chain management
• Inventory and warehouse management
• HR administration and compliance
• NGO operational procedures
• Policy implementation and organizational systems
• QuickBooks and reporting systems

Why Join SAHARI Organization for Development?

Working with SAHARI offers the opportunity to:

• Support impactful humanitarian and development projects
• Gain hands-on NGO logistics experience
• Work in a mission-driven environment
• Develop operational and leadership skills
• Build expertise in humanitarian administration and procurement

How to Apply

Interested and qualified candidates should submit their application through the official recruitment process of SAHARI Organization for Development.

Position: Admin & Logistics Officer
Duty Station: Dongola, Sudan
Contract Duration: One Year
Vacancy Number: 3
Application Deadline: 04 Dec 2026

Early applications are strongly encouraged.