Job Description

Deputy Human Resources Manager – Medair Sudan

Company: Medair
Job Title: Deputy Human Resources Manager
Vacancy Number: 3
Location: Sudan
Duty Station: Medair Sudan Country Office (PSD), Khartoum
Department: Programme Support
Grade Level: Grade E2
Reports To: Programme Support Manager
Employment Type: Full-Time
Contract Duration: One Year (Including 3 Months Probation Period)
Number of Positions: 1
Application Deadline: 05 Dec 2026
Industry: Human Resources, NGO, Humanitarian Aid, International Development, Administration

Job Overview

Medair is hiring a skilled Deputy Human Resources Manager to support humanitarian programmes and strengthen HR operations in Sudan. This role is ideal for professionals experienced in human resources management, recruitment, payroll administration, employee relations, NGO operations, labour law compliance, performance management, HR audits, donor compliance, and staff development.

The successful candidate will oversee national HR operations across Medair Sudan, ensuring effective workforce planning, recruitment coordination, HR compliance, payroll support, staff care, training management, and human resource systems strengthening.

Professionals searching for Human Resources Manager jobs in Sudan, NGO HR jobs, humanitarian jobs, HR Officer jobs, administration jobs in Africa, recruitment manager jobs, payroll coordinator jobs, NGO careers, international NGO jobs, donor-funded project jobs, employee relations jobs, HR compliance jobs, performance management jobs, HR administration jobs, expatriate NGO jobs, and humanitarian support jobs may find this opportunity highly relevant.

Candidates looking for additional NGO and humanitarian vacancies in Africa may also explore:
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About Medair

Medair is an international humanitarian organization inspired by Christian faith, dedicated to relieving human suffering in some of the world’s most remote and crisis-affected areas.

Currently, Medair Sudan operates projects in Khartoum and Blue Nile States focusing on:

• Health & Nutrition
• WASH (Water, Sanitation & Hygiene)
• Non-Food Items (NFI) Assistance
• Emergency Humanitarian Support

The organization works to strengthen resilience and improve access to life-saving services in complex operational environments.

Job Purpose

The Deputy Human Resources Manager leads the national HR function and ensures the timely, compliant, and effective delivery of HR services across Medair Sudan operations.

Reporting directly to the Programme Support Manager, the role provides managerial oversight to HR operations while ensuring compliance with Sudanese labour laws, donor regulations, internal HR systems, payroll procedures, recruitment frameworks, staff care, and organizational policies.

The position also collaborates closely with Programme Managers, Project Coordinators, Base Administrators, government authorities, and NGO partners to support smooth programme implementation.

For professionals seeking wider NGO opportunities across East Africa, additional vacancies may be found at:
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Key Job Responsibilities (JD)

1. HR Leadership & Team Management

The selected candidate will:

• Lead day-to-day HR operations for nationally recruited staff.
• Supervise HR Officers and HR Assistants, ensuring effective task allocation and coaching.
• Strengthen HR systems, workflows, internal controls, and documentation standards.
• Ensure all HR procedures comply with Medair policies and Sudan labour laws.
• Act as Officer-in-Charge for HR when delegated.

2. HR Administration & Compliance

Responsibilities include:

• Maintaining confidential and compliant personnel filing systems (digital and physical).
• Ensuring staff employment contracts are updated and legally compliant.
• Coordinating contract renewals, promotions, amendments, and probation tracking.
• Supporting HR data cleansing and documentation retention.
• Managing HR Information Systems (HRIS) and generating HR reports.

3. Recruitment & Workforce Planning

The Deputy HR Manager will:

• Manage the full recruitment cycle, including:
  • Job descriptions
  • Job advertising
  • Candidate shortlisting
  • Interviews
  • Reference checks
  • Hiring documentation
• Work closely with managers to forecast staffing needs.
• Ensure transparent and fair hiring processes.
• Maintain recruitment compliance with organizational and donor standards.

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4. Contract Management & Payroll Coordination

Key responsibilities include:

• Overseeing preparation and issuance of staff contracts.
• Coordinating national payroll preparation and monthly salary processing.
• Verifying payroll data and ensuring accurate financial posting.
• Preparing statutory obligations including:
  • Tax
  • Zakat
  • National Social Insurance (NSI)
• Supporting probation evaluations and exit management procedures.

5. Staff Relations & Employee Support

The role will involve:

• Managing employee grievances and disciplinary processes.
• Supporting conflict resolution between staff and management.
• Promoting a respectful, safe, and inclusive workplace culture.
• Leading staff welfare and care initiatives.
• Supporting safeguarding and employee well-being programmes.

6. Staff Training, Development & Performance Management

The Deputy Human Resources Manager will:

• Coordinate performance appraisals and staff evaluations.
• Identify training needs and staff capacity-building priorities.
• Ensure completion of mandatory training in:
  • Security
  • Ethics
  • Safeguarding
  • Organizational compliance
• Support employee career development and professional growth.

7. Government Liaison & Representation

Responsibilities include:

• Liaising with:
  • Labour Offices
  • Immigration Authorities
  • Social Security Offices
  • Government agencies
• Representing Medair in NGO HR coordination forums.
• Supporting compliance with employment and legal reporting requirements.

8. HR Reporting, Audit & Donor Compliance

The successful candidate will:

• Prepare HR reports for management and donors.
• Coordinate HR documentation for audits.
• Ensure HR systems align with donor requirements.
• Maintain accurate workforce reporting and personnel records.

Education Requirements

Applicants should possess:

Minimum Qualification

• Bachelor’s Degree in Human Resources Management

Preferred Qualification

• MBA or equivalent postgraduate qualification in:
  • Human Resource Management
  • Business Administration
  • Organizational Development
  • Public Administration

Additional certifications in Labour Law, Payroll Management, NGO Human Resources, ERP Systems, or HR Analytics will be advantageous.

Experience Requirements

Candidates must have:

• Minimum 5 years of NGO work experience
• At least 1 year in a senior HR management role
• Experience in:
  • Recruitment and workforce planning
  • Payroll coordination
  • HR audits and internal controls
  • Staff relations and disciplinary procedures
  • Humanitarian or NGO operations

Previous exposure to logistics or internal control systems will be an advantage.

Required Skills & Competencies

Technical Skills

• HR administration and recruitment
• Payroll and contract management
• Labour law compliance
• Employee relations and conflict resolution
• HR audits and reporting
• ERP and HRIS systems knowledge

Computer Skills

Applicants should demonstrate proficiency in:

• Microsoft Word
• Excel
• PowerPoint
• Outlook
• HRIS & ERP Platforms

Language Requirements

• Fluent English (Written & Spoken) – Mandatory
• Arabic (Written & Spoken) – Mandatory

Soft Skills

The ideal candidate should demonstrate:

• Leadership and team management
• Strong organizational skills
• Ability to multitask under pressure
• Cross-cultural communication skills
• Attention to detail and accountability
• Initiative and problem-solving ability
• Ethical conduct and professionalism

Salary, Benefits & Training

Salary: Not officially disclosed (Competitive NGO package based on Medair Grade E2 structure)

Benefits May Include:

• International NGO experience
• Professional HR leadership exposure
• Staff development programmes
• Humanitarian sector career growth
• Training in compliance, safeguarding, and HR systems

Training Opportunities

Selected candidates may receive training in:

• HR compliance and labour law
• Safeguarding and ethics
• Performance management systems
• Leadership development
• Donor compliance and reporting
• Humanitarian workforce management

Equal Opportunity & Safeguarding

Medair promotes:

• Diversity and inclusion
• Equal employment opportunities
• Safe and respectful workplaces
• Ethical humanitarian practices

The organization expects all employees to uphold high safeguarding standards, prevent exploitation and abuse, and contribute to a secure working environment.

How to Apply

Interested candidates should submit:

• Updated CV/Resume
• Educational certificates
• Relevant HR and NGO experience documents
• Supporting references